AI-Powered Work Permit System – Ensure Safety & Compliance

Digital Permit to work software for manufacturing industry

Permit Slider
HOT WORK PERMIT
Cold Work Permit
Excavation Permit
Work at Height Permit

Hot Work Permit

Ensuring safety during welding, cutting, or grinding by verifying essential fire precautions.

Cold Work Permit

Safe maintenance and inspection activities with strict operational control measures.

Excavation Permit

Identifying underground risks and ensuring safe excavation with complete regulatory compliance.

Work at Height Permit

Protecting workers by verifying fall-arrest systems before starting elevated tasks.

AI-Powered EHS Incident Management Software

Why Choose Our AI-Driven Digital Permit To Work Software

AI Risk Consulting

Automatically assesses hazards before issuing permits, enabling proactive risk mitigation.

Mobile-ready

Manage permits on the go with instant approvals, alerts, and offline access via mobile app.

Cloud-Based

Access permits and safety data securely from anywhere with centralized, real-time visibility.

AI Chatbot

Delivers instant guidance on approval workflows, compliance, and safety protocols.

User-Friendly Dashboard

Monitor permit statuses, safety metrics, and approvals at a glance.

Multi-industry Support

Access permits and safety data securely from anywhere with centralized, real-time visibility.

Digital_Permit_to_work_software_dashboard_softdesigners

Key Features & Benefits

Safe Permit to Work System

Safe Permit To Work System

  • The portal allows executives to create work permits online
  • No limit in creating work permit for a day
  • Depending on the work permit status, security can check in or check out guests
  • Approval escalation matrix is embedded into the software package
  • Reports can be created as PDF anytime anywhere
Image Carousel - Soft Designers

Empowering Workplace Safety with Digital Permits

Experience how our digital Permit to Work solutions streamline approval workflows, enhance compliance, and ensure worker safety across every operation.

Ensuring Workplace Safety Through Regulatory Compliance

At Soft Designers, we believe compliance should be simple, transparent, and effective. Our Digital Permit to Work (PTW) Software helps organizations align with major international frameworks such as OSHA (USA), HSE (UK), EU Directives (Europe), ISO standards, and Indian safety regulations. With our platform, companies can issue, track, and manage work permits digitally — ensuring every task is performed safely and in full compliance with global standards.

OSHA (USA)

The Occupational Safety and Health Administration (OSHA) ensures safe workplaces under regulations 29 CFR 1910 & 1926, covering confined spaces, hot work, electrical maintenance, and more. With Soft Designers’ Digital PTW software, organizations can issue, track, and manage work permits digitally, maintain audit-ready compliance records, and monitor hazards in real-time. Managers can assign responsibilities, enforce safety checks, and validate task completion — ensuring every operation meets OSHA standards while reducing the risk of workplace accidents.

HSE (UK)

The Health and Safety Executive (HSE) enforces the Health and Safety at Work Act 1974, covering high-risk activities across industries. Soft Designers’ PTW platform supports digital risk assessment, automated authorization, and accountability tracking. Employees and supervisors can access hazard reports, training logs, and permit approvals from a single interface. This ensures regulatory compliance while streamlining workflows, improving visibility into operational risks, and enhancing workplace safety culture.

EU Directives

EU Directives, including Framework Directive 89/391/EEC and Seveso III, provide standardized requirements for workplace safety across member states. Soft Designers helps companies align operations with these directives by centralizing permit management, hazard notifications, and incident reporting. Digital tracking ensures traceable documentation, supports audits, and standardizes safety procedures across all sites — enabling multinational organizations to maintain consistent compliance.

ISO Standards

ISO standards like 45001 (Occupational Health & Safety), 14001 (Environmental Management), and 31000 (Risk Management) provide global best practices for EHS management. Soft Designers’ PTW software integrates these frameworks to monitor risks, track safety performance, and implement corrective actions efficiently. Organizations can maintain dashboards, generate compliance reports, and continuously improve safety processes, ensuring alignment with international benchmarks and operational excellence.

Indian Standards

Indian workplace safety regulations, including the Factories Act, 1948 and the OSHWC Code, 2020, mandate structured authorization and risk control for high-risk tasks. Soft Designers’ platform digitizes permit issuance, monitors task-specific hazards, and stores inspection and training records. Organizations can comply with statutory reporting requirements, validate employee competencies, and maintain a culture of safety while reducing human error and ensuring every high-risk activity is authorized and traceable.

Permit to Work Demo - Branded
Initiation
Start the process
Permit Type
Hot / Cold / Height
Approval
Request & Verify
Actions
Extend / Revoke
Closure
Archive & Record
Softdesigners Logo
Digital Permit to Work System

Initiation & Risk Assessment

Start a new permit by defining the job, area, and identifying all hazards digitally before work begins.

  • Mandatory job description and location mapping.
  • Digital hazard identification and risk assessment.
  • Verification of PPE and isolation status.
Initiation image

Select Permit Category

Automatically trigger specific, pre-set safety checklists based on the selected work type.

Hot Work

Cold Work

Work at Height

Confined Space

Electrical Work

Digital Approval Workflow

Permits arerouted automatically to approvers (Safety/HOD) for fast, compliant review and sign-off.

  • Mandatory digital checklist and document review.
  • Digital Sign-off from all responsible parties.
  • Real-time notifications to minimize approval delays.

Open Permits

12

Pending Approval

8

Closed Permits

25

Approval Time

10mins

In-Progress Management

Dynamic controls for managing the permit in real-time:extending duration, revoking, or handing over to the next shift.

  • Seamless permit extension requests and approvals.
  • Temporary suspension for unforeseen changes.
  • Digital handover between shift supervisors.

Digital Closure & Audit Trail

Formal closure confirms site restoration and automatically creates a tamper-proof record for auditing.

  • Mandatory final site inspection and sign-off.
  • Confirmation of safe and clean work site.
  • Auto-archived for regulatory compliance.

Permit Closed Successfully

MONTHLY PERMIT STATISTICS

Monitor your safety performance in real-time. These figures reflect your monthly Permit-to-Work activity — from permits issued to those successfully closed.

1000
ISSUED
980
CLOSED
< 5s
REQUEST TIME
10
TYPES OF PERMIT
Features — Soft Designers
OSHA Compliance
Ensure workplace safety and meet OSHA regulations with built-in compliance tracking and audit trails.
Data Security
Protect sensitive operational data with encrypted access, cloud security, and role-based permissions.
Quick Support
24/7 expert assistance with fast response times and personalized help from our EHS support team.
Experienced Professionals
Work with a seasoned team of EHS, automation, and compliance experts to achieve operational excellence.
Case Study - Soft Designers

Case Study

Case Study Image

A leading manufacturing company Luminous reduced permit approval time by hour to minute and achieved 70% improvement in safety compliance after implementing SoftDesigners’ PTW Software.

By moving from paper-based permits to a digital system with AI safety checks, they not only improved compliance but also empowered employees with mobile access to permits anytime, anywhere.

See how leading manufacturers improved safety with Soft Designers.

READ THE CASE STUDY

Industries We Serve

Ready to Transform Your Permit Process?

Experience streamlined operations, enhanced safety, and real-time control with our Digital Work Permit System..

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Permit to Work Templates

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Permit to Work Software FAQ

Permit to Work Software FAQ

What is permit to work system?
A permit to work system is a formal procedure that ensures hazardous work is carried out safely with proper authorization and controls.
How many types of PTW are there?
Common types include hot work, cold work, electrical, confined space, excavation, and working at height permits.
How does AI improve permit management?
AI enhances efficiency by automating risk assessment, identifying hazards, and ensuring compliance through predictive analytics.
Does SoftDesigners Permit to Work Software support mobile devices?
Yes, the software is mobile-friendly, allowing users to create, approve, and monitor permits from any device.
Why is a digital permit to work system implemented in workplaces?
A digital PTW system improves safety, reduces paperwork, enhances traceability, and ensures faster authorization.
Permit to work system risk assessment?
Risk assessment identifies potential hazards, evaluates severity, and ensures adequate control measures before work starts.
How does the software improve workplace safety?
It ensures all tasks are approved, hazards mitigated, and safety compliance maintained throughout the workflow.