AI-Powered Visitor Management System – Streamline Entry & Enhance Security
Visitor Management software for manufacturing industry
Trusted by leading companies across industries
Enhanced Security
Monitor and track every visitor entering your premises in real-time. AI-powered features detect unauthorized access, ensuring a safer workplace.
Streamlined Check-In
Quick and contactless visitor check-in reduces waiting time and simplifies front-desk operations. Visitors can register QR codes, or pre-scheduled appointments.
Automated Notifications
Instantly notify hosts when their visitor arrives, and alert security for unusual activity. Automation saves time and keeps everyone informed.
Visitor Analytics
Gain insights into visitor patterns, peak hours, and frequent guests. This data helps improve operational efficiency and plan resources better.
Compliance & Record-Keeping
Maintain digital visitor logs that comply with safety and regulatory standards. Easily retrieve records for audits or emergency situations.
Personalized Visitor Experience
AI can pre-fill visitor details, print badges automatically, and provide tailored guidance, making visits smooth and professional.
With Soft Designers, Visitor Management Software is designed to streamline the check-in process, enhance security, and ensure compliance
Key Features & Benefits
Visitor Management Software
- The system allows reception or staff to register visitors digitally
- No limit on the number of visitor check-ins per day
- Depending on visitor status, security can allow entry or restrict access
- Pre-registration and approval workflows are embedded into the software
- Visitor reports can be generated as PDF anytime, anywhere
Visitor Management Process Flow
Pre-Registration
Visitors register in advance via an online form or host scheduling system for efficiency.
Visitor Check-In
Identity verification and contactless check-in with a unique QR code for security.
Badge & Authorization
Issue temporary visitor badges with host notifications and tailored access permissions.
Escort / Access
Monitor visitor movement within authorized areas and provide an escort if necessary.
Check-Out
Visitors return their badges and log their departure time for complete record-keeping.
Analytics & Reporting
Digital logs and reports provide insights to enhance security and operational efficiency.
Case study
A leading manufacturing company Luminous reduced permit approval time by hour to minute and achieved 70% improvement in safety compliance after implementing SoftDesigners’ PTW Software.
By moving from paper-based permits to a digital system with AI safety checks, they not only improved compliance but also empowered employees with mobile access to permits anytime, anywhere.
See how leading manufacturers improved safety with Soft Designers
Industries We Serve
Ready to Transform Your Visitor Management Experience?
Experience streamlined operations, enhanced safety, and real-time control with our Visitor Management Software.
Visitor Management Software FAQ
Visitor Management Software (VMS) is a digital system designed to streamline the process of registering, tracking, and managing visitors in an organization. It enhances security, reduces wait times, and ensures compliance by providing real-time monitoring and detailed records of all visitor activity
It records visitor details, issues badges, and monitors entry/exit times. Real-time alerts help prevent unauthorized access.
Yes, it can connect with access control, employee management, and security systems. This ensures smooth, automated operations.
Modern VMS systems are user-friendly with touchscreens and mobile apps. Both staff and visitors can use it without training.
Yes, it provides detailed reports on visitor history and frequency. This is useful for auditing and decision-making.
Yes, offices, hospitals, schools, and factories can benefit from it. Any organization needing visitor tracking can use VMS.
Yes, it stores visitor data securely and ensures adherence to safety and privacy regulations.